Evidence management
EU AI Act evidence and documentation plan
A policy is not enough if nobody can show which control applies, who owns it, when it was reviewed and where the approved evidence is held.
Prepared by EU AI Fit editorial team · Published 24 August 2026 · Source review 31 August 2026
Translate obligations into evidence
For each applicable requirement, describe what would demonstrate that the control is designed and operating. Evidence may include technical records, policies, test results, logs, supplier documents, training records or interface captures.
Apply evidence quality principles
Good evidence is relevant to the obligation, specific to the system, attributable to an owner, approved, current, complete enough for review and protected against inappropriate alteration or access.
Choose the right storage model
Managed private storage can simplify access and review. Customer-controlled storage can keep source files inside the client's infrastructure while EU AI Fit retains references and workflow metadata. The contract should define capacity, retention, deletion and responsibilities.
Recommended next step
Start with the highest-exposure systems and obligations, identify the evidence already available, then turn every gap into an owned action.
Run the free exposure checkRelated practical guides
Put the guidance into practice